Property Management
Property Management is your source for lease management and accounts receivable processing. The application features a unique data structure that puts the lease document at the heart of the software, making it flexible enough to accommodate virtually any lease agreement, including multiple leases per tenant, multiple units per lease and multiple tenants per lease. Property Management easily adapts to unique lease clauses and calculations.

What's more, this core property management application contains a broad range of standard inquiries and reports that provide you with instant online access to stored lease and property information. Property Management transforms your lease agreements from static legal documents to dynamic information generators.

Lease management

• Set up multiple leases per tenant, multiple units per lease and multiple tenants per lease.
• Enter and edit future lease information as you receive it, then activate lease at a later date.
• Enter each lease with its own provisions.
• Track pending move-ins and move-outs and simplify lease start and termination with user-defined checklists.
• Reconcile final charges, credits and deposits then send tenant refund information (if applicable) to Sage Timberline Office Accounts Payable application upon lease termination.
• Calculate interest on deposits and issue tenant 1099-INT.
• Track nearly unlimited number of tenant address types, such as mailing, billing, corporate, attorney, forwarding, or any other type you choose.
• Track any type of square footage, lease insurance, deposits, property addresses, property types or unit classes.
• Stay on top of lease options with virtually unlimited lease option tracking.
• Track retail sales and calculate overage rents.

Accounting

• Amortize rent concessions and increases in accordance with FASB 13 using straight-line function.
• Track gross potential rent and vacancy loss.
• Post Property Management activity to General Ledger or Accounts Payable applications automatically, or whenever you choose.
• Easily retrieve expenses and budget information from General Ledger for recoverable expense processing.

Billing and fee collection

• Track and administer an unlimited number of recurring charges.
• Set each recurring charge to be billed weekly, bi-weekly, monthly, quarterly, semi-annually, or annually.
• Track and charge sales tax on rent or other charges.
• Bill miscellaneous, non-recurring charges at any time.

Inquiry

• Drill down on summary information to view supporting detail (e.g., review a list of delinquent tenants and balance amounts, then drill down to see the individual open items, amounts and charge dates).
• Apply conditions to block information that you don't want to see.
• View and insert electronic notes and file attachments.
• Insert additional columns of information on-the-fly for quick access to the data you need most.
• Modify any of the more than 100 inquiries, or create new inquiries using Sage Timberline Office Inquiry Designer.

Reporting

• Choose from nearly 80 pre-designed Property Management reports to calculate and print information at any time.
• Apply conditions and ranges so that only the specific information you want to report prints.
• Modify reports or create new ones using Sage Timberline Office Report Designer.

Additional features

• Generate charges by each property independently.
• Track weighted occupancy for multiple square footage types by calendar or fiscal year.
• Retain occupancy history indefinitely.
• Track miscellaneous income for each property.
• Run management fees on a pre-determined schedule or anytime during fiscal period via "on-demand" calculation feature.
• Automatically send management fee invoices to Accounts Payable.
• Allow an entity to pay an invoice or receive payment belonging to another entity (intercompany accounting).
• Track property taxes paid, property valuations, and tax exemptions.
• Track pertinent insurance information on a property (insurance effective date, expiration date, value, deductibility, agent's name, etc.).
• Customize toolbar for push-button access to reports, inquiries, tasks.
• Change onscreen descriptions to match your company's terminology (e.g., "tenant" can become "resident" or "unit" can be "suite").
• Use the Balance Forward Statement, Open Item Statement, Tenant Invoice, or create your own customized billing format with Sage Timberline Report Designer.
• Customize recoverable expenses and escalations based on last year's actuals or next year's budget, then automatically apply stops, caps and base-year amounts.
• Review and adjust amounts transferred from General Ledger to Property Management prior to processing recoveries.
• Retroactively bill unpaid charges resulting from recoverable expense reconciliation.
• Base index escalations on formula-driven CPI or Porter's Wage calculations.
• Post receipts to existing charges, new charges, prepayments, open credits and deposits.
• Apply open credits to outstanding charges or automatically create an invoice in Accounts Payable to cut a check.
• Base late charges on a percent, flat amount, formula or a combination of all three types.
• Set a tenant to a cash-only basis.