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Managing subs with Sage Timberline Office accounting gives G.C. added edge

General contractor A.C. Schommer & Sons needed accounting software that could track invoices in the field, collect insurance and 1099 information and handle payroll taxes in 10 Western states.

Schommer & Sons bought Sage Timberline Office accounting software in 1996, and has since discovered that the software could handle their ever-growing needs.

Office administrator Pam Richardson says Sage Timberline Office was a clear choice from the start.

"In terms of flexibility, no other package we reviewed could compete. Sage Timberline Office's ability to track and retrieve information far exceeded anything else we saw on the market. As far as we were concerned, it was an easy decision to make," Richardson says.

Easy tracking, from suppliers to approval
The ability to track invoices from subs and suppliers through the approval process is one of the features Schommer & Sons appreciates most.

"Before Sage Timberline Office, one of the biggest problems we had was tracking invoices that went out to the field for approval. They would get lost, or project managers would say they never received them, or we would get original copies and faxed copies and input them both — it was a real problem. Sage Timberline Office's pending-invoice tracking was the answer. "I would have bought the system for that feature alone," Richardson says.

The feature has markedly improved Schommer & Sons' accounting efficiency. "At one time we had $200,000 in invoices floating around. Now I've got it down to less than $10,000 in unapproved invoices at the end of each month," Richardson says.

Added controls pays off
Sage Timberline Office also tracks vendor records, alerting Schommer & Sons if a subcontractor is missing a tax ID number or an insurance certificate is expired. When information is missing, Richardson uses Sage Timberline Office to put an invoice "on hold" to prevent payment until the issue is resolved.

"We found we get better response when payment is tied to receiving the certificates and 1099 information," Richardson says. "If you've already paid an independent contractor the money you owe them, they aren't going to go out of their way to give you their tax ID number for 1099 purposes. Sage Timberline Office helps us catch that information before the check goes out the door."

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