Expense Controller
This is the tool to provide onsite staff with a simple, time-saving solution for creating purchase orders and transmitting vendor invoices to the home office for payment. Linked to your General Ledger data, Expense Controller presents users with budget comparisons on-screen. Your onsite managers are thereby able to track budgeted amounts as soon as purchase orders and invoices are created.

Centralized data links original work orders, purchase orders, and invoices to assure accuracy and allow an efficient approval process. As needed, invoices may be submitted directly for payment without requiring a PO. Hardcopy invoices can be bar-coded with unique information which can subsequently be scanned to automate the approval process.

Features and efficiences

• Track approved, closed, all, and pending POs.
• Link work order information to appear on PO screen.
• Access work order while creating POs.
• Automatically assign unique number POs and invoices.
• Compare onscreen purchase order amounts against GL budget.
• Assure accuracy through direct access GL account list.
• Simplify approval of POs with barcode scanning capability.
• Compare entered invoice amounts against GL budget onscreen.
• Distribute an invoice amount to multiple GL accounts.
• View current invoices by vendor.
• Transmit invoices to AP software for payment selection.
• Apply security access and feature privileges by individual user.
• Set permission for who has approving authority of POs and invoices.