Accounts Payable
Accounts Payable puts you in charge of the entire payables process — from the minute invoices come in your door, through the approval process, payment selection, and check printing.

Invoice entry is simple and efficient with a spreadsheet entry grid that can be navigated by keyboard or mouse. Payment selection is even easier with a process that can select invoices to pay by any criteria you define. And generating vendor checks is a snap with advanced check-writing capabilities like two-party checks and customizable checks and stubs.

Vendor tracking
Sage Timberline Office's versatile vendor record stores all your vital subcontractor and supplier information.

• Log vendor terms for automatic calculation of discount and payment information during invoice entry.
• View vendor list in any sort order desired.
• Specify invoice entry prefills.
• Track insurance and 1099 information.

Invoice entry
Spreadsheet style grids streamline invoice entry, review, and error correction.

• Process recurring invoices.
• Distribute invoices to multiple jobs, cost extras, cost codes, categories, commitments, and general ledger accounts.
• Deduct subcontractors' insurance or federal tax automatically.
• Place invoices or distributions on hold.
• Tie invoices to commitments.
• Receive a warning if a vendor's insurance has expired, or if an invoice exceeds the estimate or commitment.
• Change or delete invoices.
• Set up new vendors on-the-fly.

Payment selection
Select invoices automatically, or use an interactive pick list.

• Display invoices by any criteria.
• Make partial or lump sum payments.
• Manage retainage and lien waivers.
• Place invoices, distributions, vendors, jobs, or commitments on hold.

Check printing
Along with typical check-writing functionality, Accounts Payable gives you extensive flexibility.

• Print two-party and double-stub checks.
• Void checks and reinstate invoices.
• Reconcile checks.

Inquiry and reporting
Choose from several pre-designed Accounts Payable inquiries and reports, and customize them with Sage Timberline Office's design tools.

Additional features

• Track invoices the minute they arrive with a pending invoice system.
• Approve invoices electronically.
• Customize check face and stub.
• Add up to 250 custom fields to vendors, invoices, and other records to track additional information.
• Use a single vendor list for multiple companies.
• Customize the distribution grid.
• Associate invoice distributions with draws (pay when paid).
• Allocate invoices by predefined percentages.
• Enter expenses to one company but pay invoices from another company (intercompany accounting).