Contracts
Provided with Accounts Receivable, Contracts manages the details of your customer agreements in one convenient location to drive billings, coordinate receivables processing, and enhance change order management.

Contract setup and tracking
Easily set up and track contract terms, scope of work, status, contacts, and billing information for each contract and contract item.

• Use standard contracts to speed setup and maintain consistency.
• Assign billing methods, invoice formats, rate and markup tables, retainage percentages, and more for each contract item.
• Access retainage held, billed and balance amounts by contract item.
• Link contracts and contract items with jobs, cost extras and cost codes.
• Assign general ledger accounts and identify general ledger revenue account exceptions for each contact item.
• Track all supporting documents with a simple checklist.
• Put contracts or contract items on hold.
• Change status of contracts after they have been approved.
• Approve multiple contract items at one time.

Change order tracking
Contracts works with Job Cost to streamline change order processing.

• Record the reason for the change, the scope, the dollar amount or unit price, and units.
• Automatically change contract and item amounts based on approved change orders.
• Record multiple items per change order and tie them to change order items in Job Cost.
• Create change orders in Contracts based on change order requests in Job Cost.
• Revise change order requests in Job Cost from Contracts (e.g., reduce the amount prior to approving).
• Analyze change order profitability by tracking estimated cost vs. contract amount.

Inquiry and reporting
Contracts comes with several pre-designed inquiries and reports, including Derived Totals, Contract Item Billing Summary, Contract Change Order Log, Contract Schedule of WIP, and many more.

Additional features

• Assign general ledger account prefixes (e.g., divisions, departments, companies) to contracts and contract items.
• Link contracts, items and change orders to cost extras.
• Add up to 250 custom fields to contracts, contract items, and contacts for additional information tracking.